Best Practice: SIP specification, records export requirements, transfer and ingest

Tarvo Kärberg, Karin Oolu, Piret Randmäe, Kathrine Hougaard Edsen Johansen, Alex Thirifays, Boris Domajnko, Janet Anderson, David Anderson, Sharon McMeekin, Jon Garde, Kuldar Aas, Hans Fredrik Berg, Björn Skog, Henrik Ek, Karin Bredenberg

Research output: Other contributionResearch

Abstract

This report provides an overview of the current situation of the digital archiving best practices. Special attention is placed on archival ingest workflows, submission information package formats used for transfer and ingest of digital objects and their metadata. Records export best practices are covered as well.

The report consists of the following parts:

• introduction;

• description of the methods used for the analysis;

• overview of the results with short descriptions of practices, standards and tools;

• recommendations for the E-ARK project;

• appendices (the survey questions, an assessment of the interviewed stakeholders, the questions

from the qualitative interview and a terminology list).

The study concentrates on the following topics from the archival workflow:

• Records export (Pre-Ingest workflow steps);

• Steps in Ingest workflow;

• Submission information packages (SIP) used.

Highlighted points of this best practice report for E-ARK work are:

• One high-level (pre-) ingest workflow is proposed in section 4 which consists of 4 phases of the PAIMAS methodology, but several existing workflow parts must be examined more deeply to include the common steps to the E-ARK archiving workflow;

• E-ARK needs to develop detailed and commonly understood requirements for the records export

process which include procedures for data selection, extraction, metadata mapping, validation and quality control as these are currently lacking;

• One high-level SIP structure is proposed in section 4. (Recommendation for further work), but several existing SIP physical and logical structures must be examined more deeply to include the common aspects of formats used at archives into the E-ARK SIP specification.
Original languageEnglish
TypeProject deliverable
DOIs
Publication statusPublished - 13 Feb 2018

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metadata
terminology
quality control
stakeholder
methodology
recommendation
project
method
analysis

Keywords

  • E_ARK
  • Best practice
  • SIP specification
  • Records export requirements
  • Records transfer
  • Records ingest

Cite this

Kärberg, T., Oolu, K., Randmäe, P., Johansen, K. H. E., Thirifays, A., Domajnko, B., ... Bredenberg, K. (2018, Feb 13). Best Practice: SIP specification, records export requirements, transfer and ingest. https://doi.org/10.5281/zenodo.1172506
Kärberg, Tarvo ; Oolu, Karin ; Randmäe, Piret ; Johansen, Kathrine Hougaard Edsen ; Thirifays, Alex ; Domajnko, Boris ; Anderson, Janet ; Anderson, David ; McMeekin, Sharon ; Garde, Jon ; Aas, Kuldar ; Berg, Hans Fredrik ; Skog, Björn ; Ek, Henrik ; Bredenberg, Karin. / Best Practice : SIP specification, records export requirements, transfer and ingest. 2018.
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Kärberg, T, Oolu, K, Randmäe, P, Johansen, KHE, Thirifays, A, Domajnko, B, Anderson, J, Anderson, D, McMeekin, S, Garde, J, Aas, K, Berg, HF, Skog, B, Ek, H & Bredenberg, K 2018, Best Practice: SIP specification, records export requirements, transfer and ingest.. https://doi.org/10.5281/zenodo.1172506

Best Practice : SIP specification, records export requirements, transfer and ingest. / Kärberg, Tarvo; Oolu, Karin; Randmäe, Piret; Johansen, Kathrine Hougaard Edsen; Thirifays, Alex; Domajnko, Boris; Anderson, Janet; Anderson, David; McMeekin, Sharon; Garde, Jon; Aas, Kuldar; Berg, Hans Fredrik; Skog, Björn; Ek, Henrik; Bredenberg, Karin.

2018, Project deliverable.

Research output: Other contributionResearch

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T2 - SIP specification, records export requirements, transfer and ingest

AU - Kärberg, Tarvo

AU - Oolu, Karin

AU - Randmäe, Piret

AU - Johansen, Kathrine Hougaard Edsen

AU - Thirifays, Alex

AU - Domajnko, Boris

AU - Anderson, Janet

AU - Anderson, David

AU - McMeekin, Sharon

AU - Garde, Jon

AU - Aas, Kuldar

AU - Berg, Hans Fredrik

AU - Skog, Björn

AU - Ek, Henrik

AU - Bredenberg, Karin

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N2 - This report provides an overview of the current situation of the digital archiving best practices. Special attention is placed on archival ingest workflows, submission information package formats used for transfer and ingest of digital objects and their metadata. Records export best practices are covered as well.The report consists of the following parts:• introduction;• description of the methods used for the analysis;• overview of the results with short descriptions of practices, standards and tools;• recommendations for the E-ARK project;• appendices (the survey questions, an assessment of the interviewed stakeholders, the questionsfrom the qualitative interview and a terminology list).The study concentrates on the following topics from the archival workflow:• Records export (Pre-Ingest workflow steps);• Steps in Ingest workflow;• Submission information packages (SIP) used.Highlighted points of this best practice report for E-ARK work are:• One high-level (pre-) ingest workflow is proposed in section 4 which consists of 4 phases of the PAIMAS methodology, but several existing workflow parts must be examined more deeply to include the common steps to the E-ARK archiving workflow;• E-ARK needs to develop detailed and commonly understood requirements for the records exportprocess which include procedures for data selection, extraction, metadata mapping, validation and quality control as these are currently lacking;• One high-level SIP structure is proposed in section 4. (Recommendation for further work), but several existing SIP physical and logical structures must be examined more deeply to include the common aspects of formats used at archives into the E-ARK SIP specification.

AB - This report provides an overview of the current situation of the digital archiving best practices. Special attention is placed on archival ingest workflows, submission information package formats used for transfer and ingest of digital objects and their metadata. Records export best practices are covered as well.The report consists of the following parts:• introduction;• description of the methods used for the analysis;• overview of the results with short descriptions of practices, standards and tools;• recommendations for the E-ARK project;• appendices (the survey questions, an assessment of the interviewed stakeholders, the questionsfrom the qualitative interview and a terminology list).The study concentrates on the following topics from the archival workflow:• Records export (Pre-Ingest workflow steps);• Steps in Ingest workflow;• Submission information packages (SIP) used.Highlighted points of this best practice report for E-ARK work are:• One high-level (pre-) ingest workflow is proposed in section 4 which consists of 4 phases of the PAIMAS methodology, but several existing workflow parts must be examined more deeply to include the common steps to the E-ARK archiving workflow;• E-ARK needs to develop detailed and commonly understood requirements for the records exportprocess which include procedures for data selection, extraction, metadata mapping, validation and quality control as these are currently lacking;• One high-level SIP structure is proposed in section 4. (Recommendation for further work), but several existing SIP physical and logical structures must be examined more deeply to include the common aspects of formats used at archives into the E-ARK SIP specification.

KW - E_ARK

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KW - Records export requirements

KW - Records transfer

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M3 - Other contribution

ER -

Kärberg T, Oolu K, Randmäe P, Johansen KHE, Thirifays A, Domajnko B et al. Best Practice: SIP specification, records export requirements, transfer and ingest. 2018. https://doi.org/10.5281/zenodo.1172506